2011 - 2012
GHPCO Board of Directors
& Committees

The Board of Directors for the Georgia Hospice and Palliative Care Organization (GHPCO) is comprised of all voluntary members who are elected by the membership to serve in directorial positions.  The by-laws of GHPCO describe the term length, eligibility for service and the process for election and re-election.  This document is meant to serve as a guideline for new directors and a reference for seasoned directors regarding duties, responsibilities and roles associated with board service. 

Board as an entity:

-        Keeps the organization’s mission and values “out front”

-        Long-term planning for achieving the mission and meeting objectives

-        Monitors fiscal status and financial management and maintains accountability to the funders, donors and contributors to the organization

-        Reviews and approves annual operating budget and ensures resources are adequate to meet financial obligations

-        Reviews and approves organizational policies and activities

-        Evaluates the executive director

-        Represents the organization to the public

-        Adheres to standard operating procedures, by-laws and other governance documents

Individual director responsibilities:

-        Participate actively in board meetings and assigned committees

-        Ask questions!

-        Understand the mission and values of the organization, the primary purpose for the organization and the fundamental industry surrounding the organization

-        Promote the organization in the community

-        Separate organization’s goals, mission and needs from individual or business needs

-        Adhere to the by-law requirements for attendance at meetings

-        Understand the fiduciary responsibility of board service for maintaining fiscal oversight

-        Review organizational operating policies, by-laws and other plans for sound implementation

GHPCO Committees

(all descriptions are copied from GHPCO Bylaws)

Public Policy

•work with Lobbyist/legislative advisor

•make recommendations regarding contract of Lobbyist/legislative advisor

•discuss and disseminate public policy information to the membership

• hold annual strategy meeting

• Establish and maintain communications with HFRD and other state agencies

Membership

•maintain membership directory (online)

•The annual GHPCO directory will be distributed annually to the full membership.  Directory production and distribution will be the responsibility of the GHPCO state executive with oversight by the membership committee chair. (This activity now completed online)

•maintain packet of information for new members and update annually

•update membership applications

•review membership applications

•facilitate mentoring of new members

•recruit new members

Bylaws

• Review Bylaws at least annually

•review all proposed by-law amendments and make recommendations to the Board of Directors

•edit proposed amendments, when necessary, to ensure that they do not conflict with other provisions and that the language is clear and concise

•present proposed amendments to the Board of Directors in a timely manner

Education

•plan and coordinate educational programs

•plan and coordinate the annual conference

•provide proposed annual calendar of education events

Finance

• Yearly tax return filing to IRS – State Executive

• Review of annual audit report for Board of Directors as prepared by the State Executive and the contracted audit firm

• Financial report for quarterly Board of Directors and Annual Meeting review – State Executive

• Make recommendations to Board of Directors for capital fund investments

• Review and recommend computer software updates to Board of Directors annually

• Formulate annual budget with treasurer and present to Board of Directors in fourth quarter of Fiscal year for approval

Nominating

•Solicit nominations to the Board of Directors from each Provider Member prior to the Annual Meeting.

•present the nominations at the Annual Meeting.